The Europa Club Constitution

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The Europa Club Constitution

[Adopted 1995; amended 1997, 2004 & 2005]

Title - The name of the Club shall be "The Europa Club".
Objects - The objects of the Club shall be to promote the interest of its membership in the Europa aircraft (designed and manufactured by Ivan Shaw).
Membership - Membership of the Club shall be open to any person who is a Europa builder, owner, or prospective builder/owner. Admission shall be at the discretion of the membership secretary under the direction of the committee. The committee shall be empowered to refuse or revoke the membership of any person whose membership it considers may be detrimental to the interest of the Club.

Full Members - Full members shall be admitted to the Club subject to the following criteria. That they shall have a substantial financial interest in a Europa project or aircraft (ie - greater than £100).
Honorary Members - The committee shall be empowered to elect up to ten honorary members whose membership shall be confirmed and reviewed annually at the Club's AGM. Honorary members shall enjoy all membership privileges other than that they shall have no voting rights.
Associate Members - Associate members shall be admitted to the Club and shall enjoy all membership privileges other than they shall have no voting rights.

Officers - The affairs of the Club shall be managed by the Committee which shall consist of a Chairman, Vice-Chairman, Secretary, Treasurer, Membership Secretary, Social Secretary and Club Magazine Editor. Officers shall be elected annually at the Club's AGM. In the event of the resignation of any officer during his/her term of office the committee shall appoint (where possible) a replacement to serve until the next AGM.
Subscriptions - The amount of the club's annual subscription shall be determined by the committee and shall be notified to the membership on or before the 31st January of the year that it is due. Subscriptions shall become due on 1st April every year. In the event of the voluntary resignation of any member, subscriptions shall not be refundable. In the event of expulsion or resignation at the request of the committee of any member a proportional refund of subscriptions shall be made.
Termination of Membership - Any member wishing to resign from the Club shall give notice to the Secretary in writing before 1st April. If the subscription of any member shall not have been paid by the 1st June their membership shall be deemed to have terminated and membership privileges shall cease. A member may be reinstated at any time subject to agreement by the membership secretary and payment of the full annual membership fee.
Expulsion of Members - If in the opinion of the committee the conduct of any member shall be prejudicial to the interests of the Club, then the committee shall be empowered to request such a member to resign. If the member so requested does not resign within one month he/she shall be liable to expulsion by the committee.
Annual General Meeting - The Annual General Meeting shall be held at such time and place as shall be decided by the Committee. Notice and agenda of any General Meeting shall be posted at least 21 days in advance to all members. The business of the Annual General Meeting shall be to:
1. Receive and approve reports on the activities of the past year from the Chairman.
2. Receive and approve the accounts of the Club.
3. Elect the Officers and Committee of the Club.
4. Elect the audit sub-committee of the Club.
5. Review and confirm any honorary memberships in the Club.
6. Transact any other business on the Agenda.
Nomination of Officers - Nominations for Officers shall be proposed and seconded by two full members of the Club with the consent of the nominee at the Club's AGM. Alternately nominations may be submitted in writing to the Secretary at least 7 days prior to the AGM. Nominees and proposers shall be fully paid up members of the Club.
Voting - Voting shall be by a show of voting cards.
Alteration of Rules - No amendment or alteration to the Constitution shall be made except at the Annual General Meeting by a two-thirds majority of the members present. In exceptional circumstances an amendment may be decided by a postal ballot. The Committee is empowered to make emergency rules which must be published in the next club newsletter and submitted to the next Annual General Meeting.
Extraordinary General Meeting - The Committee shall have the power to call an Extraordinary General Meeting, and shall be bound to do so by posting notice to all members within 14 days on receiving notice in writing signed by not less than 25% of the full membership. The business to be transacted must appear on the Agenda, and no other business discussed.
Committee Meetings - The Committee shall meet at least 4 times a year, and on other occasions as shall be deemed necessary. 3 members shall form a quorum.
Sub-Committees - The Committee shall have the power to appoint from time to time sub-committees for any purpose connected with the Club whenever their advice or assistance may be deemed desirable.
Financial Year and Auditor - The Club's financial year shall end on the 31st March. An audit sub-committee shall be appointed at the Annual General Meeting each year, and the Balance Sheet and Accounts for the preceding financial year, as drawn up by the Treasurer and approved by the audit sub-committee, shall be submitted for approval by the members at each Annual General Meeting.
Club Funds - All money belonging to the Club shall be paid by the Treasurer into a separate account in the name of the Club at a bank or building society to be named by the Committee. All cheques drawn on a Building Society account shall be authorised by two Officers of the Committee, and all cheques drawn on a clearing bank account shall be signed by two Officers of the Committee.
Visitors - Visitors and guests shall be admitted to Club meetings at the Secretary's discretion and where appropriate a nominal charge (fixed by the Treasurer) shall be made.
Winding Up - If, at an Annual General Meeting or Extraordinary General Meeting, a special resolution to wind up the affairs of the Club shall have been duly proposed and passed, so much of the assets of the Club shall be realized as may be required to discharge all liabilities and any remaining assets shall be donated to the Popular Flying Association. No such special resolution shall be passed unless carried by a minimum of 80 per cent of the members present.